this is what I do
Take the First Steps
Talk with you about your ideas, reflect on the possibilities, and help define your project
Discuss marketing strategies, timing, formats, and possible locations
Discuss my fees and how they are built in to the budget for the program or charged by the hour for consulting work
Create a custom proposal for your particular project, and if accepted…
Develop the Program
Guide the process and timing of production
Create a working itinerary/schedule
Determine location(s)
Negotiate terms and agreements with the venue(s)
Negotiate terms and agreements with vendors regarding audio visual needs, transportation, group meals, and accommodations
Handle all communication and arrangements with invited presenters
Handle the Financials
Create a comprehensive projected budget, determine the registration fee, and monitor the budget throughout process
Open a business checking account specifically for the program to contain all income and be the source for payment of expenses
Handle cancellations and refunds
Provide a complete accounting of all income and expenses
Transfer surplus income to you at the completion of the project
promote the Program
Create copy for promotional materials be used on my website, presenter’s website, in email promotion, in printed materials
Create website pages, promotional email, printed flyer, etc.
Facilitate distribution of promotional materials
Post complete information about the program on my website with ability to register and accept credit card payments securely online
Work with Participants
Handle all inquiries from potential participants about the program
Accept registrations and payments
Create and send confirmation materials
Handle ongoing communications with participants
manage Logistics and Implementation
Coordinate all arrangements regarding meeting facilities, housing, transportation, meals, etc.
Be onsite for the program to hold the space—handle all presenter needs, participant business, venue interface, and insure the timing and flow of the program